AIC Institute Class – Record Retention – 4/18/2023

The AIC Institute for Excellence course being held this year on Day 1 of our Spring Conference will be on records retention. Join us on April 18, 2023, at the Keystone Sheraton, where our conference will also be held. From the AIC website:

“Are records piling up in your office? Do you know what records in your office you must retain and for how long? Do you know what records you need for audit?

“Join us at the AIC Institute for Excellence class on record retention to find the answers to many of your questions. We will hear from speakers from the Indiana Archive and Records Administration along with speakers from the State Board of Accounts.”

Click here for more information.


2022 District Conferences

Our District Conferences for 2022 will all be in August. Information about the venues is included in each respective registration form. We will post agendas when we have them.

Southwest/Southeast – 10 August – Seasons in Nashville –

East/West Central – 18 August – Fort Harrison State Park Inn in Indianapolis –

Northwest/Northeast – 23 August – Lindenwood Retreat & Conference Center in Plymouth –


New alert for homeowners warns of unnecessary offers

VIDEO: New alert for homeowners warns of unnecessary offers.

This clip on Good Morning America is about those “Local Records Office” solicitations that so many of our residents have questions about. They mention an Illinois County Recorder, where it seems records can be had for free, so if you share this (please do!), make sure to note that Indiana Recorders have to charge $1 per page.

(Recorders, please note: Regardless of our personal opinions

, we must be careful to refrain from calling these solicitations “scams” or otherwise claiming they are illegal or fraudulent. This has been through the courts in Indiana

, and it is currently lawful for them to continue their business, as long as they adhere to agreed-upon requirements and restrictions.)


New Revisions to Guide, Manual, and Codes

Welcome to 2021, and welcome new Recorders! With the decision by the Secretary of State’s office that, as of 1 January, UCC documents should be recorded with the same fees as any other document

, our reference materials have been given an appropriate update. You can access these resources here:

Getting Started Guide (2021 revision)

Indiana Recorders Manual (2021 revision)

Indiana Codes Frequently Used by Recorders (2021 revision)

We hope you have found these to be useful and valuable.

Stay safe

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, stay healthy, and let’s hope for a Happy New Year!



Due to the rapid spreading of the novel coronavirus, our annual Spring Recorders Conference is to be postponed and rescheduled. We are looking at August 18-20. Check back for updates. The Indiana State Board of Accounts has sent the following letter to all Indiana Recorders:


As you are aware the Coronavirus (COVID-19) is starting to have an impact on governmental activities.  Through discussions with the Recorders Association we realized that there is some hesitation on coming to Indianapolis for the Recorders Conference April 14th – 16th.  The State Examiner understands those concerns and has decided to allow the meeting to be postponed to a later date.  The association has been hard at work coordinating with the downtown Hilton and we have rescheduled the Recorders Conference for Tuesday, August 18th through Thursday, August 20th.

Per the association the Hilton has agreed to move the conference at no penalty to the association or individual recorders who may have already booked their room.  If you have already booked your room the reservations will automatically cancel with no charges to your credit card.  Starting April 1st you will be able to call the Hilton to reserve rooms for the rescheduled meeting.

If you have questions do not hesitate to contact us at